How to use room templates

Imagine that you have created a room that you are very satisfied with and would like to reuse for your other events, then you can work with room templates. 

General versus organisation room template

Room templates can available on two levels: general or organisation. 

1. General = the templates under 'general' have been created by Thola and are available for our clients to use.
   Only Thola team members (admin) can add new 'general' room templates.
   
   
2. Organisation = the templates under 'organisation' have been created by the organisation owners of your company and will only be accessible within your organisation. Both Thola team members (admin) and organisation owners can add new 'organisation' room templates. 

How to create a room template

There are two options to create a room template: you can start from scratch or you can save a finished room as a template. 

Start from scratch

• Go to the dashboard
• Select the event that you're configuring
• Go to room templates
• Select 'add new room template'
• Choose a purpose
• Select 'create template'
• Fill in the slug of your room 
• Fill in the configuration
  • Name = name of your room (for example: Workshop room)
  • Width = 2560
  • Heigth = 1300
  • Room background = select your room background from the media library
• Press 'save & close'
• Go back to 'room templates'
• Select your recently created template
• Select the visual editor to start creating your room

Start from a finished room

• Go to the dashboard
• Select the event that you're configuring
• Go to 'rooms'
• Select the room of which you want to create a template
• Select the plus-symbol
• Choose your slug (for example: auditorium) 
• Choose your purpose from the dropdown menu 
• Select 'create room template'
• Now this room has been added to your room templates

How to configure a room template

Once you have created a room template, you can start with the configuration of it by following the next steps:

• Go to the dashboard
• Select the event that you're configuring
• Go to 'room templates'
• Open the room template that you want to configure
• Add / remove / modify all the elements you need for this room
• Press 'save' 

You also have the option to indicate which elements of your room template you want to configure in the creation wizard:

• Go to the dashboard
• Select the event that you're configuring
• Go to 'room templates'
• Open the room template that you want to configure
• Select the element that you want to configure (for example: a billboard)
• On the left side under 'properties' you will see the option: 'configure this component in creation wizard'
• Activate this option
• Press 'save'

Read here how to use a room template when creating a room. 

IMPORTANT: if you want to create a group template to use in the creation wizard, you should first create separate room templates as described above and then contact [email protected] to file a request.