How to configure speed-dates via (hidden) scheduled meetings

In order to stimulate networking on your event, you can consider including a speed-date session. 5 minutes before the speed-date the users will receive a reminder. They will also receive a notification if someone has joined the meeting. When clicking on 'join the meeting' (see picture below) a pop-up will appear to ask how the call may be launched (via the Teams application or via the web browser). Read here how you can set up speed-dates on Thola: 

Configure speed-dates via (hidden) scheduled meetings

• Make sure that you have registered your users first. Read more about it here.
  
• Go to the dashboard
• Open the event in which you want to include speed-dates
• Go to 'scheduled meetings' in the menu 
• Select the button 'schedule meeting'

• Add attendees by selecting their names 
  • You can schedule meetings between 2 or more attendees
• Optional: write a message
  • This message will be displayed in the reminder the users will get to join the speed-date
  • For example: speed-date 1
• Optional: hide meeting in schedule
  • If you want to make sure that your participants don't know with who they will have a speed-date, you need to select this box. 
  • If you have selected this box, then they will only be able to see with who they had a meeting after the speed-date has started.
• Select the date and time of your speed-date
• Indicate where this meeting will take place (remote or live @ event)

Important: in case that you want to organise a lot of speed-dates and it's too much work to do this manually, you can reach out to support@thola.events so that we can create a template for you. Please be aware that this comes with an additional charge.

Customize the meeting reminder

By default a reminder to join the scheduled meeting is sent out 5 minutes before the start time of that meeting. Also by defualt we use a stand 'ping' sound as a notifciation sound for the reminder. Learn here how you can change the timing and sound of that reminder: 

• Go to the dashboard
• Open the event in which you want to include speed-dates
• Go to 'scheduled meetings' in the menu 
• Select the settings symbol
  • Reminder time (in seconds): indicate here how many seconds before the start time the reminder should appear for the participants. If you leave this blank, we will use the default of 5 minutes (300 seconds). 
  • Read here how you can change the notifaction sound of the meeting reminder. 
    

Meeting reminder

Notification if someone has joined the meeting